Module 06

Crew Management &
Field App

Stop dispatching by group text. Every crew’s day lives on their phone. You see everything from your iPad — where they are, what they’ve finished, and whether they’re on pace. Zero phone calls.

3
Crews Tracked Live
23
Jobs / Day
Zero
Check-In Calls Needed

What the Crew Lead Sees Every Morning

Open the app, see today’s jobs in order. Tap to navigate, start the timer, log materials. One-thumb operation — built for work boots, not a desk.

10:47 AM
MR
Crew 1 — Mike R.Today’s Route
Thu, Feb 27
8 jobs
Progress3 of 8 jobs
Newtown Commons
892 Newtown Rd, Norfolk
42 min
Great Neck Manor
1023 Great Neck Rd, VB
55 min
3
Henderson Residence
1814 Bayberry Ct, VB
In Progress
0:47:12
of 60 min est.
Mow, edge, blow. Trim boxwoods along driveway. Client says stay off freshly seeded patch near patio.
Materials Checklist
Trimmer line1 spool
Mower bladesStandard
Hedge trimmerBoxwoods
4
Shore Drive Estate
3312 Shore Dr, VB
90 min est.
5
First Colonial Home
1756 First Colonial Rd, VB
75 min est.
6
+ 3 more jobs
Atlantic Ave, Independence, Princess Anne
3.5 hrs
One-Tap Time Tracking
Crew leads tap “Start” when they arrive and “Stop” when they leave. GPS-verified. No paper timesheets. No end-of-week guessing.
97%
time tracking accuracy (vs. 74% on paper)
Live Materials Logging
The crew checks off materials as they’re used. If they grab two extra bags of mulch, you know today — not when the invoice comes in a month later.
$3,200
saved per year in untracked material overruns
Built-In Navigation
Optimized route is already loaded. One tap opens directions to the next stop. No copying addresses. No wrong turns.
18 min
saved per crew per day in drive time

Every Crew. Every Job. One Screen. Zero Phone Calls.

Open your iPad at 10 AM and see it all. Who’s where, who’s on pace, and who needs help — without interrupting a single crew lead.

Live Crew Tracker — Thursday, Feb 27
Green Horizon Landscaping · 3 crews · 23 total jobs today
Live
Crew 1 — Mike R.
Crew 2 — Carlos D.
Crew 3 — Jason T.
Shop / Depot
Crew 1 — Mike R.
On Time
At Henderson Residence · Job 3 of 8
Started 47 min ago · Est. 60 min
Day progress3 / 8 jobs
Crew 2 — Carlos D.
Ahead
En route to Bayside Villas · Job 5 of 8
Finished Parker early · +22 min ahead
Day progress4 / 8 jobs
Crew 3 — Jason T.
40 Min Behind
At Miller Property · Job 3 of 7
Ran long on Sandbridge cleanup
Day progress2 / 7 jobs

6 PM. Open the App. Know Exactly How Today Went.

Every crew gets a scorecard. Jobs completed, hours actual vs. estimated, materials used, drive time. The owner reads it in 30 seconds.

Crew 1 — Mike R.
A
Jobs Completed8 / 8
Actual Hours8.1 hrs (est. 8.5)
Drive Time1 hr 18 min
Materials Variance-2% under budget
On-Time Arrivals8 / 8
Hours: Estimated vs. Actual
8.1 hrs
Crew 2 — Carlos D.
B+
Jobs Completed8 / 8
Actual Hours9.2 hrs (est. 8.8)
Drive Time1 hr 42 min
Materials Variance+6% over budget
On-Time Arrivals6 / 8
Hours: Estimated vs. Actual
9.2 hrs
Crew 3 — Jason T.
C
Jobs Completed5 / 7
Actual Hours9.8 hrs (est. 7.5)
Drive Time2 hr 15 min
Materials Variance+14% over budget
On-Time Arrivals3 / 7
Hours: Estimated vs. Actual
9.8 hrs

Operational Intelligence That Used to Require a Dispatcher

The system watches crew pace in real time. When one crew finishes early and another is falling behind, it suggests a reassignment — one tap.

Reassignment Opportunity Detected
Crew 1 is ahead of schedule. Crew 3 is falling behind. The system suggests a swap.
Crew 1 — Mike R.
Finished 8 of 8 jobs
22 minutes ahead of schedule
Available
Crew 3 — Jason T.
Completed 5 of 7 jobs
40 minutes behind schedule
Behind
Miller Property — Reassign to Crew 1
2847 Sandbridge Rd, Virginia Beach
Full service mow + hedge trim · Est. 75 min

Who to Reward. Who to Train. Who to Ride With Monday.

Side-by-side, crew-by-crew. Every metric that matters — from hours to margin to callbacks. The owner sees the full picture every Friday afternoon.

Crew Rank Hours Logged Jobs Done Avg Margin On-Time % Callbacks Material Var.
Crew 1 — Mike R. 1 41.2 hrs 40 / 40 38.2% 97% 0 -2%
Crew 2 — Carlos D. 2 44.8 hrs 38 / 40 26.7% 82% 2 +6%
Crew 3 — Jason T. 3 47.1 hrs 31 / 35 11.4% 64% 5 +18%
System Insight
Crew 3 logged 47.1 hours but completed only 31 jobs — that’s 1.52 hrs/job vs. Crew 1’s 1.03 hrs/job. The data suggests inefficiency in job transitions and material handling, not job difficulty. Recommendation: Ride with Crew 3 on Monday to observe workflow and identify training opportunities.

What Crew Management Puts Back in Your Day

Based on a 3-crew operation, 5 days/week, 48 weeks/year, Virginia Beach market.

0
Check-in calls needed per day
Down from 15–20 calls before
0%
Time tracking accuracy
GPS-verified, vs. 74% on paper
$0
Saved in untracked material overruns
Per year, from field logging alone
0
Jobs dispatched per day
Across 3 crews, fully automated

This demo runs on synthetic data.
The real version runs on yours.

Add your crews, load your schedule, and every crew lead gets a field app on day one. You get the command center. No more dispatching from your truck.