Landscape Intelligence›Job Costing & Profitability
Module 04

Job Costing & Profitability

You know your revenue. But do you know your real profit per job, per crew, per service type? This module shows you where every dollar went — and where it should have gone.

$56K
Profit Recovered / Year
22%
True Net Margin
Real-Time
Job-Level Visibility
Job Dashboard

Every Job. Estimated vs. Actual. No Hiding.

Green means you hit your target. Amber means it was tight. Red means you lost money and need to know why.

Job
Hours (Est / Act)
Materials (Est / Act)
Quoted
True Cost
Margin
Mitchell Patio Install
1814 Bayberry Ct, VB
72 hrs / 68 hrs
$2,664 / $2,580
$11,707
$7,420
36.6%
Kensington HOA Mulch
Kensington Estates, Norfolk
14 hrs / 13 hrs
$906 / $890
$3,672
$2,340
36.3%
Shore Dr. Landscape Redesign
3312 Shore Dr, VB
126 hrs / 134 hrs
$3,711 / $3,920
$18,622
$14,180
23.9%
Atlantic Ave Weekly Maint.
2416 Atlantic Ave, VB
5 hrs / 4.5 hrs
$36 / $34
$286
$192
32.9%
Princess Anne Paver Walkway
4521 Princess Anne Rd, VB
48 hrs / 67 hrs
$1,840 / $2,260
$7,200
$6,680
7.2%
Great Neck Spring Cleanup
1023 Great Neck Rd, VB
9 hrs / 14 hrs
$150 / $210
$1,850
$1,740
5.9%
Independence Blvd Commercial
1024 Independence Blvd, VB
10 hrs / 9.5 hrs
$72 / $68
$1,480
$940
36.5%
Crew Performance

Which Crews Make You Money. Which Ones Cost You.

Same company. Same equipment. Same client base. The difference is in the crew. Now you can see it.

Crew 1 — Mike R.
Top Performer
Avg. Job Margin38.2%
Hrs Over Estimate-4% (under)
Callback Rate2.1%
Jobs / Week12.4
Material Waste3%
Avg. Margin
38.2%
Crew 2 — Carlos D.
Steady
Avg. Job Margin26.7%
Hrs Over Estimate+8%
Callback Rate5.8%
Jobs / Week10.1
Material Waste9%
Avg. Margin
26.7%
Crew 3 — Jason T.
Needs Review
Avg. Job Margin11.4%
Hrs Over Estimate+31%
Callback Rate14.2%
Jobs / Week7.8
Material Waste18%
Avg. Margin
11.4%
Service Profitability

Not All Services Make You the Same Money

Your installs are your moneymaker. Your hardscape is bleeding margin. Here’s the data.

🌿
Maintenance
22%
Avg. Margin
142 jobs this year. Consistent but low margin per visit. Volume makes it work. Mow crews average $38/hr effective.
🌱
Installs
38%
Avg. Margin
24 jobs this year. Highest margin service. Plant installs rarely go over on hours. Your best crew runs these.
🧱
Hardscape
9%
Avg. Margin
Labor underestimated by 30% on paver jobs. 6 of 11 hardscape jobs went over budget.
⚡ Increase paver labor multiplier from 1.2x to 1.6x. This alone recovers ~$12K/year.
🍂
Cleanups
18%
Avg. Margin
38 jobs. Spring cleanups profitable, fall cleanups break even. Disposal costs spike Oct–Nov. Consider flat-rate disposal surcharge.
The Bottom Line

Same Revenue. Same Crews. More Profit.

Job costing doesn’t mean working harder. It means knowing where the money is going — and keeping more of it.

Before Job Costing
Revenue: $400K
Net Margin: 8%
Take-Home: $32,000
→
After Job Costing
Revenue: $400K
Net Margin: 22%
Take-Home: $88,000
Additional Profit — Same Clients, Same Crews
+$56,000
Per year, by knowing your real costs and adjusting
Job Detail

Drill Into Any Job. See the Full Story.

Click any job in the dashboard to see exactly why it made money — or didn’t. Here’s the Mitchell Patio Install.

Mitchell Patio Install — 320 sq ft Belgard Cambridge
Completed · Profitable
Estimate vs. Actual
Quoted Price$11,707
Estimated Cost$7,609
Actual Cost$7,420
Est. Labor Hours72 hrs
Actual Labor Hours68 hrs (-5.6%)
Est. Materials$2,664
Actual Materials$2,580 (-3.2%)
Cost Breakdown
Labor (68 hrs × $45)$3,060
Materials (at cost)$2,150
Equipment (3 days)$555
Disposal (2 loads)$150
Delivery$185
Overhead (12%)$815
Drive Time (3 trips)$505
Total Cost$7,420
Profit$4,287
Daily Hours — Estimated vs. Actual
Day 1
Excavation & grading
17 hrs / 18 est
Day 2
Base prep & paver install
19 hrs / 20 est
Day 3
Finish, edge, sand, cleanup
15 hrs / 16 est
Day 4
Sealing & final walkthrough
17 hrs / 18 est
Crew 1 (Mike R.) · 3 crew members · Completed Feb 12–15, 2025 · No callbacks · Client: 5-star review
Final Margin:36.6%
By the Numbers

What Job Costing Puts Back in Your Pocket

Based on a 3-crew operation, $400K annual revenue, Virginia Beach market.

$0
Additional profit per year
Same revenue, better visibility
0%
Net margin (up from 8%)
Real margin, not estimated
0%
Jobs hitting margin target
Up from 61% before tracking
0
Crews tracked in real time
Performance, hours, margin per crew
Ready to See Your Real Numbers?

This demo runs on synthetic data.
The real version runs on yours.

Connect your jobs, your crews, and your costs. The system tracks every dollar from estimate to completion — and shows you exactly what you kept.

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